12 useful tips for using Google Calendar on Android

Google Calendar is a simple but versatile app that comes preinstalled on most Android phones. It helps you organize your life and work so you don’t miss a thing, but the range of features available means you can really personalize your user experience.

Here are some tools you can use in Google Calendar to turn your Android smartphone into your perfect assistant. Check out these tips and make the most of them.

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1. Set and achieve your goals

Open the Google Calendar app on Android and press the plus button on your calendar. From here you can create four things: a goal, a reminder, a task, or an event.

Let’s start with the Goal Button. This feature simply schedules sessions so you can execute and achieve your set goal.

You can choose between five destinations:

  • exercise
  • Build a skill
  • family and friends
  • My time
  • organize my life

Each theme gives you more options, including the ability to create custom goals. Finally, you can choose how often and how long the sessions should take place, as well as what time of the day.

Before approving your settings, review the More options Tab where you can change the color of the target and toggle whether you want to receive smart notifications before and after each session.

Once that’s done, Google Calendar automatically schedules your sessions into your schedule. To edit anything you add to your schedule, just select it and tap the pencil icon. You can also delete the entry with the three-point symbol next to it.

2. Create and customize reminders

Of the plus button, tap memory to open the feature on Android. In which remind me of… Write in the field what you don’t want to forget. Then decide if you want it to be permanent on your calendar or if you want the app to notify you on a specific date.

Finally, choose how often you want to receive the reminder or not to repeat it. blow Save on computer and Google Calendar will add your new reminder.

You can edit an individual reminder by selecting it and then tapping the pencil icon. But to customize the color of all reminders, tap the menu icon and go to Settings > Reminders. You get a nice range of shades suitable for different occasions.

3. Set up and manage tasks

The Tasks option is almost the same as the Reminders maker. The only difference is that you get two info fields: add title and Add details. So you can enrich every task you set yourself.

Then just choose when you want the alert to appear and whether you want it to repeat. Beat Save on computer and your task is done. You can edit tasks like anything else via the pencil icon and change their color via Settings > Tasks.

4. Create events

For your daily routine, you should use the event option. There are two ways to create a Google Calendar event on Android, e.g. B. An efficient meeting agenda for your team. You can use the… plus or select a day and time on your calendar and a field will appear for you to expand and fill out.

Whichever way you choose, you will end up on the same form where you can do the following:

  • Name and describe your event
  • Set the date and time
  • Invite people and even view their schedules
  • add attachments
  • Add video conferencing
  • Provide a location
  • Set up notifications
  • Choose a color for the event

Save your settings and the event will appear on your calendar for you to customize to your liking. You can also duplicate an event by selecting it and then tapping the three-dot menu.

That Settings > Events path offers a few other tools besides color schemes. You can select and add notifications for events in general or for all-day events only. in the Settings > Generalthere are also those Default event duration Tab where you can set how long the sessions should stay on your calendar (between 15 and 120 minutes).

Along with all these tips, you can take app productivity to the next level with Google Calendar apps and extensions.

5. Show birthdays and holidays

Google Calendar automatically fills in your schedule with holidays and your contacts’ birthdays. Out of settingsyou can access the customization options for these two items.

in the birthdaysFor example, they can change color and rotate contacts on and off. in the public holidays, You can also choose another color. Also, tap the tab that shows your country and add more. You can also choose the selection of holidays you want to see.

Another tab in public holidays you can specifically select the religious holidays that you want your Android calendar to display.

6. Decide which features are visible

The menu in your Google Calendar app lists important items that you may want to see on your schedule. You can show or hide the following by checking or unchecking the appropriate boxes:

  • events
  • tasks
  • memories
  • birthdays
  • public holidays

Hidden options exist in your settings. Start with the General Tab where you can view week numbers, other user’s events you have dismissed, and entries shorter than 30 minutes in the calendar. You can even toggle the video conferencing option for events on and off.

Finally when you go Settings > Events from Gmailthe app gives you an easy way to toggle whether you want Gmail to automatically add items like flights and other bookings to your calendar.

7. Customize the calendar layout

You can customize the layout of the calendar via the app’s menu. For starters, you can choose Scheduleif you only want to see the days with entries.

Otherwise, turn your calendar into a daily, three-day, weekly, or monthly calendar. If you go to… Settings > General > Alternate Calendaryou can even choose between Chinese, Hebrew, Hijri, Indian, Korean and Persian calendars.

8. Choose your start of the week

There are many simple features that can make using Google Calendar extra efficient. One of them is the option to change the day your week starts. Just go to your general settings and the beginning of the week Tab where you can choose between Saturday, Sunday and Monday.

9. Set a time zone

In the same place as beginning of the weekyou will find a switch labeled Use the device’s time zone. This automatically detects where you are and keeps your calendar up to date. If you disable this button, you can manually select a time zone. It’s handy for reminding yourself what time it is in another part of the world, for example when setting up events.

10. Switch between light and dark mode

In your general settings there is also the theme Tab. Tap on it and you can set your Google calendar on it light, Darkor System error. If you understand how dark mode works and how it affects you, you may want to customize any device or app that you use frequently.


11. Customize your notifications and quick reply settings

That notifications The bottom section of Google Calendar’s general settings provides several ways to customize your notifications. First of all, if you disable Notify on this deviceyou will not receive any notifications.

However, if you appreciate them, you can decide how individual tasks and the entire calendar behave. You will notice both calendar notifications and task notifications contain the same tools. These include:

  • Show notifications
  • Ringtone and mute settings
  • pop on the screen
  • sound
  • vibration
  • lock screen
  • Override Do Not Disturb

Under notifications is the Quick answers Tab. Here you can change the text of your calendar’s automatic replies, for example if you are late for a group meeting or have to cancel it.

Other top Google Calendar add-ons can make organizing team projects remotely much easier, whether it’s to better manage your time or stay on schedule.

12. Manage your Google account and add another one

Another handy tip about the Google Calendar Android app is that you can organize your account from here.

Tap your profile picture on the screen, then select Manage your Google account. It offers your normal customization tools, from your privacy and security to your personal information, sharing, and payment options.

You can also click in your profile menu Add another account Tab. Google will ask for the details before adding it to your calendar.

If you choose Manage accounts on this deviceGoogle will take you to your Passwords and Accounts Settings where you can manage the security of your apps.

With these obvious and hidden tricks at your disposal, you should master Google Calendar on Android in no time. Keep discovering what you can do with the app as the smallest tool could change your workflow or your personal life.

What you definitely shouldn’t overlook is the ability of Google services to connect to each other and work well on different devices. Avoid common mistakes to keep your calendar as efficient as possible.

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